Privacy Policy

1. Information We Collect

Fair Grading collects the following types of information:

• Account Information: Email address, name, and organization details when you create an account
• Fair Data: Information about science fairs you manage, including project details, judge information, and scoring data
• Judge Information: Email addresses and names of judges participating in your science fair

We do not collect analytics, tracking data, or use third-party analytics services.

2. How We Use Your Information

We use the information we collect to:

• Provide and maintain the Fair Grading service
• Enable fair organizers to manage science fair judging and scoring
• Allow judges to access the scoring portal and submit evaluations
• Generate scoring reports for fair organizers
• Ensure security and prevent fraud or abuse

3. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

• Within Your Organization: Data is shared with other users in your organization who have access to the same fairs
• Legal Requirements: When required by law or to protect our rights and safety

We do not use third-party analytics services or share data with external service providers for marketing or analytics purposes.

4. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You may request deletion of your data by contacting us, though we may retain certain information as required by law or for legitimate business purposes.

6. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access and receive a copy of your personal data
• Correct inaccurate or incomplete data
• Request deletion of your data
• Object to or restrict certain processing of your data
• Data portability

7. Cookies and Tracking

We use cookies solely to maintain your authenticated session. We do not use tracking cookies, analytics cookies, or third-party cookies. Session cookies are essential for the Service to function properly.

8. FERPA Compliance and Student Privacy

Fair Grading is designed to comply with the Family Educational Rights and Privacy Act (FERPA). Our service is intended for use by fair organizers and judges to manage science fair scoring.

Educational Records: We recognize that student information entered into the system may constitute education records under FERPA. As such:

• We act as a school official with legitimate educational interests when processing student data on behalf of educational institutions
• We use student information solely to provide the fair management and scoring services requested by the educational institution
• We do not disclose student information to third parties without consent, except as required by law
• Educational institutions maintain ownership and control of all student data
• We do not use student data for any commercial purposes or targeted advertising

Fair organizers are responsible for ensuring they have the authority to share student information with the Service in compliance with FERPA and obtaining any necessary consents.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us through your account settings or by reaching out to your system administrator.